Our Best Desktop Scanners for Small Businesses

By Kara Rayburn, Global Manager, Portfolio Marketing & Web

Choose a desktop scanner for your small business that can process information accurately and quickly so that you can spend your time and energy on other aspects of growing the company.

The success of every small business depends on a limited amount of people, money, and resources. Unfortunately, 50% of small businesses fail by their fifth year, which is why finding the right tools to streamline your workflow is essential. If you run a small business, choose a scanner that can process information accurately and quickly so that you can spend your time and energy on other aspects of growing the company.

What to Look for in a Small Business Scanner


With a small business, keeping within your budget is critical. An Association for Intelligent Information Management (AIIM) study shows that the average paper form costs a business approximately $4.50 per form or document which, depending on your company, can add up quickly. That same study estimates the cost of forms using automated image capture (preparation, scan, and capture process) to be approximately $2.50—less expensive than paper form costs by almost half.

An ideal document scanner will cut costs on paper by helping your office go digital. If you know you aren’t going to be scanning thousands of pages at all times of the day, you can find a budget-friendly desktop scanner that meets your small business’s needs easily.

Ease of Use

Whether you’re scanning confidential information such as medical or employee records, or embarking on complete digitization of paper archives, the right scanner for your small business should be easy and quick to use, so you can spend more time and energy on other elements of your company such as client acquisition and quality work. Small businesses will want to look for a compact scanner that can easily handle multiple jobs while not taking up too much office space.

Simple Sharing Technology

Another thing to consider when choosing the best scanner for a small business is the component of simple sharing technology. Your workplace scanner should have the ability to digitize documents and easily and quickly send the files to the appropriate parties. Make sure the scanner you choose integrates with whatever content management systems your business uses.

[Related: Best Document Scanner for a Small Office]

The Best Scanners for Small Businesses


The S2040 Scanner is a budget-friendly desktop scanner that delivers crisp, quality images and easy one-step sharing capabilities. The Easy Setup feature makes processing different projects and creating specific settings simple and gets you scanning quicker than ever. The S2040 can scan up to 5,000 pages a day and offers a bundled Smart Touch capture software to save and send files to the cloud, email recipients, or your own business’s network folders.


If you’re looking for a compact scanner that succeeds at quickly and accurately digitizing paper files that are cluttering up your office, look no further. The E1025 Scanner is easy to set up and start using within seconds with one-button Smart Touch Technology and can process up to 3,000 pages per day at 600 DPI optical resolution, making it one of our best desktop scanners for small businesses.


This heavy-duty scanner is surprisingly compact for the amount of work it is able to get done. Perfect for small businesses with a high volume of paper file processing, the i2900 Scanner can scan up to 10,000 pages per day, protecting each document with its built-in book edge flatbed. Delivering on the promise of high-quality and simple sharing with our Capture Pro and Smart Touch software, the i2900 Scanner is one of our best desktop scanners for small businesses.


Don’t be fooled by its size — at just under three pounds, this portable scanner is small but mighty (and also affordable). The SCANMATE i940 is USB- and AC-powered and makes sharing files via email and the cloud easier than ever. It can scan up to 1,000 pages per day, has Perfect Page technology, which prevents paper jams and errors before they occur, and is supported by our Smart Touch software. With this scanner, you won’t have to sacrifice quality for portability or affordability.

Contact us to find out more about which document scanner best fulfills your needs and how to choose the best desktop scanner for a small business. Kodak Alaris makes a variety of award-winning document scanners and image processing software, backed by industry-leading services so you’ll never have to second guess on quality or reliability.

Related solutions

Alaris E-1025 Desktop Scanner

E1025 Scanner

  • Up to 25 ppm color/b&w
  • Scan with ease, thanks to intuitive controls and simplified set-up
  • Fits nicely anywhere with approachable, compact design
  • One-button simplicity via Smart Touch technology
Kodak Alaris s2050/2070 Desktop Scanner

S2040 Scanner

  • High quality images at up to 40 ppm color/b&w
  • Excellent reliability handling business cards to A4/Letter size documents
  • One touch scanning to multiple applications
i940 Scanner

SCANMATE i940 Scanner

20ppm | 20 Sheet ADF
  • Compact, on-the-go scanner
  • USB Powered
  • Robust media handling
  • 9 Quick Scan Jobs
Kodak i2900 Scanner (Office)

i2900 Scanner

  • Up to 60 ppm color/ bw
  • Book-edge flatbed scanner built-in
  • Customizable User Interface


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