Healthcare presents its own set of challenges when you’re considering digitizing your processes. You will be attaching and sending clinical documents and images back and forth. The accuracy and timely availability of the medical records you scan and send needs to be as close to flawless as humanly possible. On top of this, you must maintain the privacy and security of patient health information to comply with the meaningful use clause of the American Recovery and Reinvestment Act of 2014 and with HIPAA.
While a number of vendors claim they are up to the task, Alaris demonstrates it with reliability, high-quality, encrypted imaging, and in-house support and service. We’ll cover some scanner features from Alaris that can help you optimize the digitization of your healthcare related, paper-based workflows.
The admission process in any healthcare setting is time-consuming and creates a significant amount of paperwork. 70 percent of new patient information is received as paper documents which takes time and money to process manually. Manual data entry runs the risk of error, and this can impact patient care.
Scanning is often cumbersome because, in addition to patient intake forms, there are irregularly sized documents such as insurance cards and photo identification that also need to be in a patient’s medical record.
Scanners from Alaris have superior document handling capabilities that ensure that patient records are quickly and reliably scanned. With features such as Active Feed, Controlled Stacking, and Intelligent Document Protection, all documents are accurately scanned without the need for presorting. The Alaris 2000 Series Scanners can optimize your patient intake process, integrate easily without the need for a device driver, and has a three-year support plan.
The security of electronic personal health information is assured with scanners from Alaris. Our scanners comply with existing and new legislation and ensure that confidential patient data is safely routed to a secure file repository. By eliminating paper records and digitizing paper based documents that arrive from external sources or documentation that gets produces during the hospital stay, you’ll mitigate risks and ensure secure data handling and storage. The insertion of patient data into the EMR system ensures patient privacy and compliance.
OCR is one of the most important features a scanner can provide to a healthcare setting for medical records scanning and indexing. Optical character recognition is the electronic conversion of images of typed, handwritten or printed text into machine-encoded text. OCR allows you to search and sort PDF documents in the same way you would a Microsoft Word, Microsoft PowerPoint, or Google Docs file. You can search by keyword, edit with a word processor, send the text by email, and even decode it using screen readers.
These benefits open up a larger bundle of benefits that otherwise would not be possible. Those benefits include:
Intelligent barcode reading automatically processes barcodes for job instructions when scanning. You can group different types of scanning jobs together, each type of job being bookended with barcodes prompting the scanner to read everything within them in a designated way. Once the scanner reaches the second barcode in the stack, it removes those instructions and moves on to the instructions provided by the barcode in the next stack. This way, you can process multiple types of jobs at once without needing to tend to the scanner.
This technology further improves the efficiency of your medical office, whether it is a small private practice or part of a larger hospital. Providing health centers with sufficient time to care for each individual patient is one of the game-changing differences between the bedside manners that make people feel welcome and the hurried attendance that leaves patients feeling like just another number. Less time spent in the back office means more time spent helping the patients themselves.
Alaris uses native, non-proprietary TWAIN integrations, which means they are time-tested, provide for easy integration, and will not present surprises later on when PC's are upgraded. We also have a full team of field engineers to provide installation, technical support, and proactive troubleshooting tasks to staff, avoiding costly downtime.
Scanners from Alaris are the best to use in your EMR system. These powerful devices integrate with the majority of electronic medical records systems, including McKesson and Epic, and are Cerner certified, so you can be sure that you comply with healthcare standards.
We offer options for the front end, back office, and even wireless scanners for mobile carts. For everywhere from the admissions desk to nurses’ stations on a unit, Alaris products provide every feature you could need in the healthcare environment to improve efficiency and streamline patient care, including ones you didn’t even know existed.
About the Author
Kara Rayburn manages the global product, launch and web marketing functions for the Alaris business. Kara has a passion for technology, with nearly 15 years’ experience in B2B tech. To stay in touch, connect with her on LinkedIn.