/ Artículo Consejos para reducir el desperdicio de papel en su oficina

Did you know that the average office worker uses 10,000 sheets of copy paper per year? Or that an estimated 45% of all documents printed in offices end up tossed in the trash by the end of the day?

The Environmental Protection Agency reports that office paper products such as handouts, copy paper, and notebooks make up the largest percentage of landfill waste. Here are some tips on how to reduce paper waste in your office and create a more eco-friendly — and organized — work environment.

Recycle & Shred Paper Documents

First things first: Recycle and shred.

To reduce paper waste, make sure you and everyone in your office know what is recyclable and where it goes. Ensure that important or private documents are being shredded, the paper is being recycled, and only true waste goes in the trash. Send your colleagues helpful charts they can reference if they need to, and post one at your designated recycling and waste center.

Get Rid of Personal Waste & Recycle Bins

Although this tip may seem counter-productive at first, eliminating personal waste bins will cause employees to consider their trash more carefully. Having a clearly marked centralized waste and recycle center in your office will make individuals think about what they’re throwing away and where it goes rather than tossing everything under their desks.

Related: Tools for Creating a Virtual Workforce

Eliminate Paper Notebooks and Post-it Reminders

Reduce paper waste by eliminating the number of paper notebooks you use. Designate one physical planner for quick notes and to-do lists if you find that pen and paper help you stay more organized, but consider eco-friendly options. Set task reminders on your computer or with helpful mobile apps to reduce the use of post-it notes.

Avoid Handouts at Meetings

Avoid over-printing unimportant materials by sending employees a pre-meeting outline and post-meeting recap via email. Need to collect some feedback? Create a shareable Google document that is accessible to everyone and able to be edited by all.

Consider Alternative Paper Materials for Printing

If you must physically print out documents for one reason or another, consider alternative paper materials, such as 100% recycled or post-consumer waste paper or tree-free fiber-crop and hemp-based paper.

Register for Paperless Billing

Most banks and billing companies offer paperless billing options to make payment processes more manageable and eco-friendly. Eliminating paper bills that you would likely shred or recycle anyway will help organize your workspace and get rid of unnecessary paper waste.

Give Employees the Option for Direct Deposit & Online Pay Stubs

Besides being a faster, more efficient way of getting a paycheck, direct deposit also eliminates paper pay stubs that end up shoved in closets, drawers, or physical filing cabinets. Give your employees access to their pay stubs and payment documents via online payroll solutions.

Store Manuals & Company Policy Information in Google Drive

Instead of handing out several paper documents outlining company policy changes or employee handbooks, compile important information into a shared, accessible folder in a Google Drive and keep it updated.

Almacene los archivos en formato digital mediante el uso de escáneres de documentos

Uno de los mejores consejos para reducir el desperdicio de papel es digitalizar los documentos en papel con un escáner de documentos de oficina. La digitalización de documentos ayuda a eliminar productos de papelería, reducir el uso de espacio de almacenamiento y proteger los documentos importantes y confidenciales. Una vez que haya almacenado los archivos digitalmente, el personal autorizado en la oficina podrá acceder a ellos y compartirlos de manera sencilla, lo que elimina la necesidad de realizar copias físicas adicionales.

Los escáneres de escritorio, como los de la serie E1000 y la serie S2000, presentan un diseño compacto y son fáciles de usar, lo que los convierte en una herramienta fundamental si tiene previsto organizar su oficina y reducir el desperdicio de papel. Para empresas pequeñas, oficinas domésticas o empresas móviles que operan de cara al cliente, los escáneres portátiles de tamaño reducido, como Scanmate i940, ofrecen una solución eficiente para la digitalización de documentos en papel y el intercambio de información desde cualquier lugar.

Póngase en contacto con Kodak Alaris para obtener más información sobre cómo nuestros escáneres de documentos y nuestra tecnología de digitalización pueden ayudarle a mantenerse organizado y reducir el desperdicio de papel en su entorno de oficina.