Kodak Alaris helps government agencies serve citizens. We simplify the digitization of paper documents and reduce inefficiencies to help you optimize technology budgets, improve citizen interactions, enhance compliance and improve the security of information sharing.
Facing growing demand for digital services from citizens, regulatory, and budget pressures, government agencies are seeking ways to leverage emerging technologies to more effectively serve the public.
By going digital, you’re already lowering costs by taking manual steps out of your processes. You can achieve an even lower total cost of ownership (TCO) with Kodak Alaris, through superior feeding that truly optimizes document capture.
Automate for Efficiency
Advanced paper handling capabilities take costly manual steps out of scanning, and keep operations up and running.
With reports of security incidents on the rise, weaknesses in information security policies at agencies continue to put the confidentiality of secure documents at risk.
Securely Integrate with Confidence
Scanners from Kodak Alaris process scanned data exclusively through volatile memory ensuring the image data is effectively erased upon shut down. They support industry standard security protocols HTTPS, WPA and TLS, ensuring customer privacy and regulatory compliance.
Image Processing on the scanner means no residual image is left on scanner or PC, ensuring maximum confidentiality.
Scanners from Kodak Alaris have been certified for use on government networks across the U.S. and Federal locations around the world.
Directly Support your Work Flow
Intelligent Document Protection listens for problems and alerts before they become misfeeds, potentially damaging the original document, whose preservation and retention is, often, important.
Documents can be directly routed to the correct destinations, without the intermediary of a server of PC, additional potential security points of failure, for faster turnaround and more satisfied citizens.
Centralized job setup (Capture Pro Network Edition) enables easier administration and ensures consistency in agency operations
Government agencies around the world are looking to increase productivity - replacing paper-based problems with digital solutions. Manual processes are slow, costly, and make it difficult to find information. See how Kodak Alaris helps government agencies with fast efficient solutions that pull in data from a wide variety of sources and help them meet mandates and directives that require the conversion of records to electronic formats.
Despite all the efforts made to digitize processes in government, there are still lots of paper-based bottlenecks which can drag down efficiency and experience with extra work. Download Document Capture Solutions for Governments for a deeper look at how Kodak Alaris is working with organizations to solve these challenges today.
The records management process is paper-intensive, and digitizing as soon as documents enter a government agency is the straightest path to a digital record. Kodak branded document scanners can handle all the different kinds of documents that come through government agencies, supporting a broad range of documents, including lighter weight papers and embossed hard cards. Flatbed options give even greater flexibility for capturing hard-bound or delicate materials. Network, wireless models give you the flexibility to capture at the point of need - even in remote, field offices. Innovations in document feeding technology mean that users don’t need to be scanning experts to capture the best quality data. Active Feed technology automatically jogs pages so that they line up for scanning in the feeder without worry about alignment issues or jams. Perfect Page technology ensures that scanned images are clear and crisp, so they can be accessed by employees, citizens, and the applications that support them for years to come.
Paper records that have yet to be converted digitally exist in nearly every government agency around the world. The burden of these records can cost years of productivity for employees, not just in the conversion process, but in the time lost to finding and referencing the paper records before they are converted. Eliminating paper records is not only the means to achieve cost-efficient operations, it also mitigates risk with secure handling and storage. Kodak brand production scanners from Kodak Alaris let agencies scan at high volumes, no matter what the mix of document size or quality. The heavy duty cycles of these scanners ensure all-day operation, and are built with features to reduce manual labor in the scanning process. That helps keep costs low, while delivering Perfect Page image excellence and outstanding reliability backed by Kodak Alaris support.
Regulatory requirements continue to drive the need for accuracy and verification of documents. In government, this often means effectively dealing with different types of media that need to be captured digitally. Passports, driver’s licenses, and oddly sized forms create a challenge demanding a versatile capture solution. Production and Departmental scanners from Kodak Alaris have a straight-through paper path, so it’s easy to digitize the wide range of documents needed to support citizen transactions and government regulations. The Alaris business has been supporting government agencies, and has relationships with major agencies, including the United States DEA, so you can be sure scanned data is received reliably.
Kodak Alaris Software extends your capture options to capture data from MFP’s, emails or scanners. Our software controls the cost of reviewing and correcting images for more downstream efficiency, and automates key document processes from start to finish. Route documents to multiple people or systems with the push of a button. You can then access documents such as public works plans from any location, any time for improved productivity, or save time when routing appeals for property assessments via automation.
Maryland MVA updates cumbersome scanning process with fleet of Alaris S2050 Scanners and Flatbed Accessories to easily capture passport information and integrate into efficient, REAL ID Act-compliant driver’s licensing process.
Smooth transition from paper to digital improves access, speeds processes, eliminates lost documents and saves money.
Read this informative guide on electronic document management for government agencies and learn more about NARA and the executive order M-19-21.